North Vancouver
Latest filing runs: files moved vs not moved.
Oct 4, 20268 moved · 5 not moved
Oct 2, 202610 moved · 1 not moved
ScheduleNightly
JTA Mathnasium at a glance
Current operating signals across all three centres.
Data snapshot · Oct 5, 2026, 2:47 AM PDT
Enrollment & value
August 2026 finalized month · from Centre Analytics.
New leads
50
Active students
303
Reported revenue
$92K
Avg length of stay
14.8 mo
Avg implied price
$332
New accounts
13
System status
Latest known stateNeeds attention
Items that should be reviewed next.
Workspaces
Open a module for detail and actions.
Unified Inbox
Cross-centre communication coverage without exposing family-level records in this owner overview.
Data as of Sep 28, 2026 · 7:23 PM PDT
All-centre coverage
Communication totals and protected centre-dashboard access.
Scheduled emails are included in the underlying data. Use Communication Log and Accounts for the protected cross-centre correspondence view.
Communication Log
All three centres in one chronological view.
Date
Account
Centre
Channel
Dir.
Message
Accounts
Cross-centre families, students and complete thread summaries.
Follow-up Queue
Callback requests first, then newest unmatched conversations across all centres.
Monday digest
Latest cross-centre snapshot
Needs follow-up
Notable threads · latest 7 days
Mastery Check Filing
Nightly filing status and the latest recorded centre results.
Nightly · 10:55 PM PT
Collingwood
Latest filing runs: files moved vs not moved.
Oct 2, 20267 moved · 0 not moved
Oct 1, 202612 moved · 3 not moved
ScheduleNightly
Burnaby North
Latest filing runs: files moved vs not moved.
Sep 29, 202615 moved · 0 not moved
Sep 25, 202610 moved · 2 not moved
ScheduleNightly
Audit log
One master audit file records every filing action with timestamp, centre code, and action type. Held-for-review files are identified by their "Not moved" / "Hold file" actions.
Master filemastery_check_action_audit.csv
Records488 · Sep 25 – Oct 4
Centre fieldNV · CW · BN
Filter by centre
Filter by action
| Timestamp | Centre | Action | File | Details |
|---|---|---|---|---|
| 2026-10-02 00:00:00 | CW | Move file | Vianna Carvalho_PK3115_20261001.pdf | Moved to Vianna Carvalho_CW (file ID 1fFHd34ERxc-_xHAVTCUOGSAuydJlHcwN) |
| 2026-10-02 00:00:00 | CW | Move file | Ceci Fan_PK3146_20261001.pdf | Moved to Ceci Fan_CW (file ID 1sMzo8hktRICnC6aW0ujzqrD7bWo-IsWA) |
| 2026-10-02 00:00:00 | CW | Move file | Annalia Carvalho_PK3149_20261001.pd | Moved to Annalia Carvalho_CW (file ID 1sqRPUOw0RFZv0LUbJLq8CKs8rJVDYv8W) |
| 2026-10-02 00:00:00 | NV | Move file | Mark Galytska_PK3145_20261002.pdf | Moved to Mark Galytska_NV (file ID 1Qac53brH89dv4gJz1Lv3eO20fwkWezqG) |
| 2026-10-02 00:00:00 | NV | Move file | Mark Galytska_PK3169_20261002.pdf | Moved to Mark Galytska_NV (file ID 1x5TocnYHZVgVG1sF96YBjcnFk-v_qu3W) |
| 2026-10-02 00:00:00 | NV | Move file | Adrian Lee_PK3314_20261002.pdf | Moved to Adrian Lee_NV (file ID 1vDAWRUbp5Q_Ls2cBWsQaFXUEjO88I_oW) |
| 2026-10-02 00:00:00 | NV | Move file | Mia Kabani_PK3323_20261002.pdf | Moved to Mia Kabani_NV (file ID 1SjaZH_T6wvJVa_ThwVEJGCJsGO5-hB6m) |
| 2026-10-02 00:00:00 | NV | Move file | Makayla Ma_PK3443_20261002.pdf | Moved to Makayla Ma_NV (file ID 1q9NpdXzLd6cMzzzNVTv2t03FoFPTSX2L) |
| 2026-10-02 00:00:00 | NV | Move file | Soren Kalikias_PK3168_20261002.pdf | Moved to Soren Kalikias_NV (file ID 1Xa4addI0Xi9BoDsW8ETXhCNTpditdsD2) |
| 2026-10-02 00:00:00 | NV | Move file | Ozgu Agas_PK3257_20261002.pdf | Moved to Ozgu Agas_NV (file ID 1IhdlhJ6iC2nnHjZlhbLa5Zz5ffnkwTcs) |
| 2026-10-02 00:00:00 | NV | Move file | Ozgu Agas_PK3308_20261002.pdf | Moved to Ozgu Agas_NV (file ID 13rhEn5JFKUiy8csiz9j4FbM7fyAMHDAe) |
| 2026-10-02 00:00:00 | NV | Move file | Jia Chan_PK3117_20261002.pdf | Moved to Jia Chan_NV (file ID 17LPfYh4X4Ls_O_EwUEu02NKWN3oCIRk_) |
| 2026-10-02 00:00:00 | NV | Move file | Aden Al Himyary_PK3405_20261002.pdf | Moved to Aden Al Himyary_NV (file ID 1xoskg6Gg6qO4Oa3SmdrjtgCVFVW5lf0V) |
| 2026-10-02 00:00:00 | NV | Not moved | Alexandra Tikhomirova_PK3007_202610 | NO_STUDENT_FOLDER (NV): No folder matching Alexandra Tikhomirova_NV; closest folder names: |
| 2026-10-02 00:00:00 | BN | IGNORED | Assessments | Non-PDF item found in BN scanner folder (BN); type: application/vnd.google-apps.folder |
| 2026-10-02 00:00:00 | BN | IGNORED | CC and EFT forms | Non-PDF item found in BN scanner folder (BN); type: application/vnd.google-apps.folder |
| 2026-10-02 00:00:00 | BN | IGNORED | Template | Non-PDF item found in BN scanner folder (BN); type: application/vnd.google-apps.folder |
| 2026-10-02 00:00:00 | Discover files | Run 20261002: 15 files renamed, 17 moved to student folders, 1 not moved (NO_STUDENT_FOLDE | ||
| 2026-10-03 00:00:00 | NV | Not moved | NO_STUDENT_FOLDER__Alexandra Tikhom | NO_STUDENT_FOLDER (NV): No student folder matched Alexandra Tikhomirova_NV under rule (a) |
| 2026-10-03 00:00:00 | Discover files | Run 20261003: 0 files renamed, 0 moved to student folders, 1 not moved (NO_STUDENT_FOLDER | ||
| 2026-10-04 00:00:00 | NV | Rename file | 20261004155943_011.pdf | Renamed from scanner filename; student name and PK extracted from scanned page (NV) |
| 2026-10-04 00:00:00 | NV | Rename file | 20261004155943_010.pdf | Renamed from scanner filename; student name and PK extracted from scanned page (NV) |
| 2026-10-04 00:00:00 | NV | Rename file | 20261004155943_009.pdf | Renamed from scanner filename; student name and PK extracted from scanned page (NV) |
| 2026-10-04 00:00:00 | NV | Rename file | 20261004155943_008.pdf | Renamed from scanner filename; student name and PK extracted from scanned page (NV) |
| 2026-10-04 00:00:00 | NV | Rename file | 20261004155943_007.pdf | Renamed from scanner filename; student name and PK extracted from scanned page (NV) |
| 2026-10-04 00:00:00 | NV | Rename file | 20261004155943_006.pdf | Renamed from scanner filename; student name and PK extracted from scanned page (NV) |
| 2026-10-04 00:00:00 | NV | Rename file | 20261004155943_005.pdf | Renamed from scanner filename; student name and PK extracted from scanned page (NV) |
| 2026-10-04 00:00:00 | NV | Rename file | 20261004155943_004.pdf | Renamed from scanner filename; student name and PK extracted from scanned page (NV) |
| 2026-10-04 00:00:00 | NV | Rename file | 20261004155943_003.pdf | Renamed from scanner filename; student name and PK extracted from scanned page (NV) |
| 2026-10-04 00:00:00 | NV | Rename file | 20261004155943_002.pdf | Renamed from scanner filename; student name and PK extracted from scanned page (NV) |
| 2026-10-04 00:00:00 | NV | Rename file | 20261004155943_001.pdf | Renamed from scanner filename; student name and PK extracted from scanned page (NV) |
| 2026-10-04 00:00:00 | NV | Rename file | 20261004124113_001.pdf | Renamed from scanner filename; student name and PK extracted from scanned page (NV) |
| 2026-10-04 00:00:00 | NV | Create subfolder | Created student subfolder 'Jayne Isley_NV' (NV) | |
| 2026-10-04 00:00:00 | NV | Move file | Meredith Marcoux_PK3205_20261004.pd | Moved to Meredith Marcoux_NV (file ID 1M7UOcGb0GKHDdjicqpOWV63C1ro-c-ZF) |
| 2026-10-04 00:00:00 | NV | Move file | Berend Daams_PK3108_20261004.pdf | Moved to Berend Daams_NV (file ID 1Q9W6w1YxCxeFxPgs-Af9e5teXrCHvOaO) |
| 2026-10-04 00:00:00 | NV | Move file | Ozgu Agas_PK3110_20261004.pdf | Moved to Ozgu Agas_NV (file ID 1kk2OBfbog1gfXQ0GXQYvBDRp8B4rrpEn) |
| 2026-10-04 00:00:00 | NV | Move file | Thea Yao_PK3317_20261004.pdf | Moved to Thea Yao_NV (file ID 13_5v6W7p6eBhPu0raE3uqlYsUuPg0AL8) |
| 2026-10-04 00:00:00 | NV | Move file | Jayne Isley_PK3092_20261004.pdf | Moved to Jayne Isley_NV (file ID 1alBb7pdi794QCc-Symnp1MpY9c9pwk0u) |
| 2026-10-04 00:00:00 | NV | Move file | Steven Jang_PK3088_20261004.pdf | Moved to Steven Jang_NV (file ID 1P0eh3gM5tuQISPc3rSXU7yJnPawZoMTN) |
| 2026-10-04 00:00:00 | NV | Move file | Steven Jang_PK3075_20261004.pdf | Moved to Steven Jang_NV (file ID 1lg_V7Sqeuyyaigf_cDJGMCPt45o2tz71) |
| 2026-10-04 00:00:00 | NV | Move file | Tamara Noury_PK3356_20261004.pdf | Moved to Tamara Noury_NV (file ID 15vTDbVB1sXDP3nR_BYv-PrdvKamlJih5) |
| 2026-10-04 00:00:00 | NV | Not moved | Sammy Al Hinyary_PK3262_20261004.pd | NO_STUDENT_FOLDER (NV): No folder matching Sammy Al Hinyary_NV; closest folder names: Samm |
| 2026-10-04 00:00:00 | NV | Not moved | Olivia Pittman_PK3312_20261004.pdf | NO_STUDENT_FOLDER (NV): No folder matching Olivia Pittman_NV; closest folder names: Olivia |
| 2026-10-04 00:00:00 | NV | Not moved | Sienna Pittman_PK3011_20261004.pdf | NO_STUDENT_FOLDER (NV): No folder matching Sienna Pittman_NV; closest folder names: Sienna |
| 2026-10-04 00:00:00 | NV | Not moved | Sienna Pittman_PK3006_20261004.pdf | NO_STUDENT_FOLDER (NV): No folder matching Sienna Pittman_NV; closest folder names: Sienna |
| 2026-10-04 00:00:00 | NV | Not moved | NO_STUDENT_FOLDER__Alexandra Tikhom | NO_STUDENT_FOLDER (NV): retry item — rename skipped (already prefixed from prior run); lef |
| 2026-10-04 00:00:00 | BN | IGNORED | CC and EFT forms | Non-PDF item found in BN scanner folder (BN); type: application/vnd.google-apps.folder |
| 2026-10-04 00:00:00 | BN | IGNORED | Template | Non-PDF item found in BN scanner folder (BN); type: application/vnd.google-apps.folder |
| 2026-10-04 00:00:00 | BN | IGNORED | Assessments | Non-PDF item found in BN scanner folder (BN); type: application/vnd.google-apps.folder |
| 2026-10-04 00:00:00 | Discover files | Run 20261004: 12 files renamed, 8 moved to student folders, 5 not moved (NO_STUDENT_FOLDER |
Open full audit file in Drive → · showing latest 50 of 488 records
Lead Nurture
Operating status for lead follow-up automations across the centres.
Apptoto → Radius daily log
Every morning around 6:30 AM Pacific, the automation scans Apptoto appointment notifications and records each booking, cancellation and reschedule as a completed Radius activity. Bookings and reschedules move an Open lead to Assessment Pending.
North VancouverConnected · Joseph.Liu1
CollingwoodConnected · Collingwood inbox
Burnaby NorthConnected · PhanKieuAnh.Tran
Nurture email sequence
Periodic enrollment emails based on lead status and previous communications are paused while the Apptoto sync is prioritized. The sequence resumes only on Alvin’s go-ahead.
Current statePaused
Next stepOwner approval
Financial Desk
Owner view of Radius enrollment status against scheduled Helcim tuition payments.
Latest verification · Sep 28, 2026
North Vancouver
ClearThe latest verified October check found no hold or inactive account with an active payment scheduled for Oct 1.
- Accounts checked
- 6
- Action needed
- 0
- Sources
- Radius + Helcim
Collingwood
UnknownNo verified centre-level reconciliation result was supplied for this owner snapshot.
- Last result
- Not verified
- Scheduled source
- Connected
- Next auto-run
- Unknown
Burnaby North
PendingBilling reconciliation is not available until the separate Burnaby North Helcim login is connected.
- Radius source
- Available
- Helcim source
- Not connected
- Result
- Unknown
Monthly control
The automated check runs on the 26th at 9:38 AM Pacific and reports accounts that may need a payment paused. It never changes a subscription without owner approval.
Centre Analytics
Cross-centre operating snapshot from finalized 2026 reporting through August.
Source period · Jan–Aug 2026
Reported revenue$1.05MJan–Aug · all centres
New leads573Jan–Aug · all centres
New accounts192Jan–Aug · all centres
New students231Jan–Aug · all centres
Centre · Aug 2026
Reported revenue
Active students
Leads
Accounts
Implied price
Length of stay
Burnaby North
$25,466
74
10
4
$296
11.7 mo
North Vancouver
$29,630
90
24
7
$330
13.2 mo
Collingwood
$36,969
139
16
2
$355
17.6 mo
Reporting note
September 2026 contains no finalized dashboard data. The figures above therefore use August for the centre comparison and January through August for the all-centre totals.
Performance Bonus
Collingwood leadership incentive calculation.
Staged source · Sep 28, 2026
Period · September 2026
| Metric | Target | Actual | Payout | Notes |
|---|---|---|---|---|
| New enrollments | 8 | 11 | $450.00 | Sample structure |
| Assessment bookings | 20 | 24 | $300.00 | Sample structure |
| Family retention check-ins | 15 | 15 | $200.00 | Sample structure |
Sample total$950.00
Franchisee Forum
Private Mathnasium franchisee discussions distilled for rapid scanning, knowledge search and idea capture.
Compiled Sep 29, 2026
Knowledge Base
Per-thread summaries and Q&A.
Idea Bank
Running list of actionable ideas from the forum.
Admin
Review the modules currently published for each centre and prepare changes for a future rebuild.
Assignments verified from centre artifact pages
Centres
Current published module assignments and centre-page status.
Module catalogue
Admin remains owner-only. Franchisee Forum is assigned to Owner and North Vancouver.
Assignment editor
Switch modules on or off to stage a centre configuration.
Draft mode · device-local only
Changes stay in this tab, reset on reload and do not affect live centre pages until their artifacts are rebuilt.
Staged changes
No pending changes.
Job Monitoring
Schedules and latest known results for business automation jobs.
Static snapshot · Sep 29, 2026 · 1:23 AM PDT
Current only at build time
On-demand runs are picked up within a few minutes.
Current only at build time
On-demand runs are picked up within a few minutes.
Job
Schedule
Status
Last run
Next run
On demand
Apptoto → Radius daily log
Daily · 6:38 AM PT
Enabled
Succeeded · Sep 29 · 1:20 AM PDT
1 action found · 1 written
1 action found · 1 written
Sep 29 · 6:38 AM PDT
Hub nightly ingest + view refresh
Daily · 2:38 AM PT
Enabled
No runs recorded
Sep 29 · 2:38 AM PDT
Mastery check filing
Daily · 10:55 PM PT
Enabled
Failed · Sep 28 · 11:01 PM PDT
Workflow agent timed out; no files changed.
Workflow agent timed out; no files changed.
Sep 29 · 10:55 PM PDT
Mastery check hub refresh
Daily · 11:45 PM PT
Enabled
Succeeded · Sep 28 · 11:45 PM PDT
Refresh skipped; filing run had failed.
Refresh skipped; filing run had failed.
Sep 29 · 11:45 PM PDT
Monthly billing reconciliation
Monthly · 26th · 9:38 AM PT
Enabled
No runs recorded
Oct 26 · 9:38 AM PDT
HUB pipeline status check
One-off · Sep 29 · 9:00 AM PT
Unknown
No run recorded
None scheduled
Not available